With conventional staffing companies, hourly rates are the focus in most accountability discussions. PTS is different. The cost of services per-hour is a very limited factor in what determines the overall cost of a district’s therapy program. PTS integrates six separate strategies to maximize productivity, optimize costs, and best serve the needs of individual students. These include:
Implementation of clear qualification guidelines
- Controlling caseload size is the number one factor in cost control.
- PTS employs an education-based model, ensuring that each student on the therapy caseload truly needs therapy, based on their function in the classroom.
Use of a continuum of service
- Children’s ongoing qualification for services is based not only on their level of ability/disability, but also on their ability to benefit from specific therapeutic intervention and demonstration of adequate progress.
- Students are readily discharged from services when they are no longer able to benefit.
Careful monitoring of indirect time
- Paperwork, travel between schools, and overall time management is also carefully tracked.
- Productivity is assessed on a monthly basis for every therapist.
- Periodic Time Studies are conducted to micro-monitor efficiency.
- Program Summary Reports are customized to detail a comprehensive compilation of caseload information.
Use of small groups vs. individual treatment
- Clients pay for therapists’ time only – one, hourly, rate regardless of the number of students in a group. Increasing the number of students in a therapy group enables your program to capture maximum reimbursement.
- This exponentially increases the productivity of your therapist, resulting in a proportionate reduction in therapy costs.
Carryover of therapy strategies into the classroom
- By implementing therapy strategies in the classroom, students progress more rapidly and can be moved into a consultative mode of service vs. direct therapy
- Teachers learn to manage more mildly-involved students independently, without needing to make a therapy referral, resulting in decreased therapy caseloads.
Participation in ACCESS Billing
- PTS includes instruction in ACCESS billing as part of our therapist orientation.
Another key factor in our ability to control costs is the organization’s commitment to fiscal transparency. On every PTS invoice you will see exactly how your therapy dollars were spent. As your program managers, this allows us to pinpoint specific areas of inefficiency and to target them for correction.
You can request a variety of formats for your monthly invoices to help you stay informed. Invoices can include the following information on a monthly basis:
- Breakdown of direct and indirect time by category
- Amount of IEP Time covered
- Names of students who have received evaluations and/or treatment
- Total program efficiency